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How Working from Home can Sink Your Ship

Every one of us is the captain of our own ship, whether we run our own business or have tied a line to a larger flotilla of other ships to form a company. Our lives are kept in order by the watertight bulkheads that separate each area of our lives. In the gym, we are dressed in workout clothes around exercise equipment and people. In church, we are dressed up and around images of worship and families giving thanks and praising God. At work we're dressed like a professional, around other professionals doing work behaviors. At home we're at ease, relaxed and surrounded by cues to take a wrap off and get ready for the next cycle of work, exercise, worship, sleep, etc. Under the current lock down conditions, all of these environments have collapsed back into the home. Our watertight bulkheads are gone and our lives are sloshing around, pitching our ships and threatening to capsize us. Consider a few ways to regain control of your ship:

1. Set timers and Alarms. Normally, our lives revolve around time-based routines. Wake up, exercise, eat breakfast, take the kids to school, go to work, eat lunch, work more, come home, eat dinner, shower, sleep. When all of these things happen under one room, time blurs and we actually get LESS done, even though we have more time with zero commutes.
2. Go Outside. We have enjoyed meals outside and hours of outside play and exercise since going into self-imposed quarantine. Otherwise, we can find ourselves going days without seeing the outside world.
3. Keep getting dressed. If you're like me, then home = house clothes. Usually exercise attire or sweatpants and fuzzy slippers. And lots of hoodies. This dress down habit is great for max-Hygge, but it does not prime our brains to get serious and focus on a work/school task.
4. Connect with your Tribe. Family, friends, work team, church group, et all. Isolation is pain and we are social creatures. Use the wide variety of free or paid platforms to connect with your people. I use GroupMe, Slack, Zoom and have seen a huge increase in the usage among myself and my tribe.
5. Keep Working. We can't control most things and if your job doesn't allow you to work remotely, consider using this time to pursue that side hustle. If it does, keep doing your thing. Our clients, prospects and suppliers are all feeling the same fear as we are. It would be easy to use #pandemic as an excuse to stop work behavior, but that is the wrong answer. Push harder, call more, follow up quicker. When the outbreak ebbs (and it will) people will remember what you did. Plant the seeds today.

Good luck to all of you in these stormy seas. We may get tossed, but to paraphrase John Paul Jones --> "We have not yet begun to fight"

How do you and your team keep from getting Phished? Schedule time today to discuss how CloudHound can help.



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Cybersecurity Tip of the Day!

When downloading a smartphone app, pay attention to what type of permissions it asks for. If it seems way overboard, it could be fishy. A simple game doesn't need access to your photos, messages, and contacts.

Cybersecurity Tip of the Day!

Business Email Compromise (BEC) can happen when a hacker imitates a high level employee of a company. They then trick a lower level employee into doing something like sending money.

So to all you C-level employees. Be approachable! If your employees are afraid of you, they're WAY more susceptible to CEO fraud or other BEC attacks.

Cybersecurity Tip of the Day!

If you get an email that stresses speed or urgency, sit back for a second and think about it. Is this real? Does this make sense?

Verify the sender. Hover over the link.

Train yourself to spot the characteristics of phishing and you’ll start to recognize the threat.

Cybersecurity Tip of the Day!

When it comes to cyber attacks, you should recognize that you are a target. Saying "It won't happen to me" leaves you way more vulnerable. Many phishing attempts these days are done by the “spray and pray” method, rather than a very specific “spear phishing” attack.

Cybersecurity Tip of the Day!

Rather than shoving tons of security rules and regulations in the faces of your employees, take the time to educate them about ways to apply security to their personal life (gmail, Smart Home devices, software updates, etc.)

That mindset will then play over into their professional lives, making everyone safer in the long run.

Cybersecurity Tip of the Day!

What does fear, uncertainty and doubt lead to in the workplace?

Lack of productivity. And probably a data breach at some point.

The key to employee security is having a healthy security culture, rather than leading with fear of firing and other negative methods that lead to poor culture.

Security is a habit. We are what we do every day. What steps does your team take to build good security habits?

With Hook Security, we can start a training and awareness program from scratch or build on the work you've already done in-house.

Ask me how to get started.

Nobody outranks Security.

When it comes to securing your business against cyber crime, a culture of awareness and education is the first line of defense.

Contact us to start training with Cloudhound and Hook Security!

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Meditate

Close your eyes. Pay attention to your breathing. Count ten deep inhales and ten deep exhales. Open your eyes. How do you feel? You just meditated. This is might be an over simplification, but it counts. You don't have to be a monk in a robe in a temple to find a quiet space in your mind. Meditation can be done anywhere, anytime.

In meditation, a number of techniques can be used to slow down our brains and find a sense of calm. In any of these methods, the idea is to allow your thoughts to pass across your consciousness without judging them or letting them distract you. Acknowledge the things that bubble up out of your mind and let them pass by without judging yourself. You aren't going to levitate off the ground and you probably won't transcend this world and graduate to a higher form of existence, but who knows? Here are a few ways to try.

1) Seated  - Find a comfortable seated position, preferably away from screens, people or other distractions. It helps to set an alarm to go off after a preset amount of time, say 15 minutes. This way you don't have to worry about the clock while you practice. Close your eyes and begin to notice your breath. Let your breath slow down and elongate. Begin to count each breath, starting on the inhale. See if you can keep your mind focused on counting your breaths for a count of ten. Most likely, your thoughts will wander well before you reach ten (mine usually do). Pay attention to what thoughts come into your head. Are you stressed about work? Relationship? What errands you have to do later? A mistake you made earlier in the day? Acknowledge any of these as legitimate and let them drift away on the tide of your breath, to be dealt with at a later time. In this block of time, you are free to relax.

2) Walking - This method can be practiced during normal walks (ie; to school, work, the store) or you can walk specifically to meditate. Either way, decide to practice walking meditation before you start. In this method, I like to count every step with my left foot instead of my breaths. Similar to seated breathing, focus on the count of your steps and notice what thoughts enter your head. If you lose count, smile and start back at one. Don't close your eyes for this variation.

With either of these methods, you will gradually get better at allowing your thoughts to drift away. Don't worry if you aren't getting to ten breaths or X number of steps. That is not the point. We often get so wrapped up in our daily lives that we forget that we are in control, not our thoughts. Taking as little as five minutes a day to sit or walk quietly and with intention will serve as a reminder to slow down, breath and hopefully enjoy life a little bit more.

Add/Subtract

We all have habits; some good, some bad. Regular exercise and cooking meals at home = good. Procrastination and reflexively spending time in the smart phone hole = bad. How do these habits form? And how can we make a change? Like many other things, success starts with making a list. My wife and I recently sat down and listed the things we'd like to change, add or subtract from our lives. This process started by identifying the recurring troubles we both had in our weekly routines.

Missing workouts

Making time to exercise in the P.M. is hard. Our previous approach had been to try and sandwich a quick workout in between cleaning the house, putting our daughter to bed and making dinner. Plus, by this time of day, we were both usually pretty worn out. This meant that many nights passed without a workout happening.

Our solution? We moved our workout to the A.M. We had been sleeping until the baby woke up, usually between 7 and 8 am. We added an alarm at 6 am and, Monday through Saturday, we get out of bed and get our workout done for the day. We plan the workout and lay out our clothes and gear the night prior to give as much help to our bleary eyed future selves as possible. The mornings are usually cool and quiet, the perfect setting for a short, intense workout. We now face the rest of the day with a sense of already having accomplished something (and not thinking about when we are going to exercise).

Tech Hole

If you own a smart phone, you have probably found yourself picking it up and mindlessly thumbing through apps, not knowing what you are looking for until you find something that catches your attention. You have probably also channel surfed a time or two. The glow of the device and its unlimited access to information are known to activate the brain's reward system, much like chocolate or heroin. Our brains have not evolved to handle this technological onslaught and we, adults and children alike, are left mindlessly staring down in all situations, public or private. I see other people doing this and I am disgusted, yet I am 100% guilty of doing it myself.

To combat this deeply entrenched issue, we instituted a "no-fly zone" for devices and screens between the hours of 9 pm and 8 am. The reasons for these hours are two-fold: Starting the day with 2 hours of no screen time helps set the tone for the rest of the day. I used to check my phone upon waking, feeding my habit. Now, I exercise, write, make breakfast and prepare for the day, all before touching my device. The second reason is that the blue spectrum of light emitted by screens affects our brains' ability to shut down and go to sleep. Turning off all screens 1 hour prior to bed time allows us to wind down and get a full night's sleep.

Sunday! Sunday! Sunday!

After 6 days of morning workouts, Sunday deserves a change of pace. We still wake up at 6, only we spend our morning writing instead of sweating. She writes poetry and prose, I write a blog. It is a great time to sit quietly and gain clarity on thoughts that have built over the course of the week.

By making these changes, we are actively choosing how we want to live our lives. It is too easy to sit passively back and let life happen, wondering why things are the way they are. Identifying the activities we want to add and those we want to limit is key in living the happy, productive life for which we all strive. We will try this schedule for a month and reassess to see what effects we have seen.

On The Road Again

Do you travel for work? Me, too. I spend a good chunk of my time in hotels and airports and this can wreak havoc on my exercise routine. Fortunately, I have an arsenal of road workouts and habits that help to stay active on the go.

Let's start in the airport.

- If there are stairs,  take them. You will be spending most of your day sitting,  so it won't hurt to skip the escalator.

-I like to get to the airport early.  Once I'm at the gate,  I'll use my carry-on bag for a terminal farmer's carry. Walk to one end of the terminal with your bag in one hand and then switch hands and walk to the other end. Repeat until you board your flight. If you have kids, they provide extra weight for this one.  If you don't have kids, just borrow someone else's. (Do not borrow a stranger's child for farmer's carry).

-For the truly dedicated,  you can do plank, wall sit, lunges, pushups and any other bodyweight exercises. Find a quiet, sparsely populated corner and perform these moves slowly to avoid sweating. Nobody wants to sit next to a sweaty guy on a flight.

Now for the hotel.

-Most hotel gyms are pretty thin on equipment. Treadmill, eliptical machine,  bike and dumbells up to 50lbs. My staple hotel workout is an incline walk with weight.  I put the treadmill on speed 2 and max incline and carry 2 x 25lb dumbbells. It helps to alternate carrying the weight low (like two suitcases) and high, on your shoulders (like the straps of a backpack). Shoot for 30 minutes without stopping or putting the weights down. Feel the burn.

-If the hotel has a pool,  chances are it's short and shallow, not great for lap swimming. Instead try sprinting the length of the pool. A sample pool workout might look like this: on the side of the pool,  do 20 pushups and 20 arm haulers (*see description below*). Then hop on the water and run to the other end and run backward to the start point. Repeat this cycle 5 times.

-Finally, get outside and run. There is no better way to learn the area than by running around and seeing the sights. Just don't forget your room key

*Arm haulers - Lie face down with your hands by your side. Lift your head and chest off the ground. Raise your hands over your head and then being them back to your side without touching the ground. This is one rep. These work rear shoulders and back. Enjoy.

Clarity

Life is busy. We keep track of dozens of different ideas, projects and responsibilities. Work, family, hobbies, taxes, politics, sports, health and planning for the future all compete for our attention. Couple those things with a 24 hour news cycle and social media and sometimes it can be a challenge to really focus on one thing.  So how do we make the noise fade away and make serious progress? We need to find a way to achieve clarity.

This can be done in a number of ways. Every person will have their own way to get into the zone. I do some of my best thinking when I'm on a trail run.  Each and every trail is different and focus is required to avoid rocks, cliffs and other trail goers. The attention to the details of the trail, along with the physical discomfort of running hard combine to dissolve the constant churn of thoughts running through my brain. Anxieties fade. Worries evaporate. I often find the answer to questions I've been stewing on for months. Clarity through focus and discomfort.

After a run,  I like to immediately write down any ideas or thoughts while they are fresh. This helps them solidify in my head and makes it more likely that I will act. This routine of gaining clarity through toil and getting results on paper can lead to progress on goals,  improved decision making and a great degree of satisfaction.

So find your zen arena, the place where your world comes into focus and breakthroughs are made. Go there regularly and write down the results while they're still fresh.  You might be surprised how far you can go with a little clarity.

Dial For Success

     My brain has always liked to use analogies to help me understand new ideas. Finding and using the right analogy has the power to solidify learning, both for yourself and for someone you might be instructing. One of my favorite analogies to use when I talk about training is the idea that we all have a dial from one to ten, and, with practice, that dial can be controlled at will. Conversely, if we don't train our dial, our emotional state will be behind the wheel, controlling where we go.

Why do we want to control our dial?
    Most of the things that happen in the world happen outside our sphere of control. Another driver cuts us off in traffic. A coworker doesn't pull their weight on a project. Your two year old creates a modern art masterpiece on the sofa using chocolate and macaroni and cheese. These things happen. Our response is the only thing we control. Yet it seems most of us respond unconsciously, like a phantom hand is moving our dial for us. We curse out the rude driver, we bad mouth the slacker coworker and we sit down and sob as our two year old finger paints on the furniture. What I advise is a different approach: if we recognize that we can only control our response, we are one step closer to controlling our own dial.
     People that regularly perform complex, high risk jobs have either consciously or unconsciously learned to control their emotional dial to perfection. Watch an Olympian nail a routine or run a race with a straight, determined face, only to let their joy or pain show after the event is over. They know how to control their emotions and get the job done.

How do we train our dial?
     The first step is becoming aware of the range of our dials. I think of my dial as a scale from one to ten, one being very relaxed and ten being on high alert. Every individual spends their time at different levels of emotional arousal, raging from incredibly laid back and carefree (bohemian in a hammock on a beach) to amped (about to jump out a plane) to life and death situations (police or military in a gunfight). Where do you spend most of your time? Are you a laid back person that gets highly agitated behind the wheel? Are you a stay at home parent that keeps your emotions in check all day, only to let loose on your spouse when they get home? Are you an athlete who lets your opponents get into your head with trash talk, affecting your performance?
     Once you take stock of your normal emotional state, you can begin to apply the idea of the dial to your training. Learn what triggers your emotional arousal and have a rehearsed plan for how you will respond. When I get cut off in traffic, I smile and breath. If I have to perform in a high risk environment, I take some deep breaths and focus on the task at hand. When my daughter makes a mess, I laugh. The key is tuning your dial to the appropriate emotional level.
     Whatever arena you choose, be it the classroom, the home, the office, the gym, the gridiron or the battlefield, identify what your emotional dial is doing. Then determine what you want it to do. If I am about to give a big presentation, do I want to be so nervous that I stumble over my words? No. But I also don't want to be so laid back that it looks like I don't care. There is the perfect level of emotional arousal for each scenario you might face. Find that zone and practice getting there.

How?
     I use a combination of mental visualization and rehearsal to prepare for high stress situations. I think through every detail of the event (ie; giving a speech in front of a crowd) and get the emotional response of becoming nervous. Then I practice smiling and breathing to get my nervousness under control.
     Another way you can control your dial is by using a mantra. A mantra is a word or short phrase that you can repeat either aloud or in your head to keep you mind in an even emotional state. Endurance athletes use this technique to grind out long training sessions.

Recap
-We all have an emotional dial that controls our emotional state.
-Like a ship's rudder, if we don't control it, something else will
-Evaluate your emotional states as you go about your life. What are your triggers?
-Determine where you want your emotional dial to be in challenging situations.
-Practice controlling your dial on a regular basis.